Rent Roll
28 active tenancies · July 2026
| Resident | Lot | Rent | Balance | Next bill | Autopay | Status |
|---|---|---|---|---|---|---|
| Sarah Mitchell | 14 | $650 | $0.00 | Aug 1 | ON | CURRENT |
| Dale & Karen Hobbs | 3 | $625 | $0.00 | Aug 1 | ON | CURRENT |
| Miguel Torres | 22 | $650 | $1,389.40 | Aug 1 | OFF | 62 DAYS |
| Bev Lindqvist | 8 | $675 | $48.20 | Aug 1 | ON | UTILITIES DUE |
Sarah Mitchell — Lot 14 CURRENT LEASE THRU MAY 2027
Deposit held: $500 (liability) · Autopay: Visa ••4412, 1st · Full guest profile →
| Date | Entry | Charge | Payment | Balance |
|---|---|---|---|---|
| Jul 1 | Autopay — Visa ••4412 | $698.20 | $0.00 | |
| Jul 1 | Lot rent — July | $650.00 | $698.20 | |
| Jun 28 | Water (4,120 → 4,545 gal) | $48.20 | $48.20 | |
| Jun 1 | Autopay — Visa ••4412 | $694.10 | $0.00 |
← Rent roll Record payment Generate notice Statement PDF
Record payment — Sarah Mitchell
Method: Cash at office ▾ · Amount: $ · Deposit batch: Jul 6 ▾
Posts to the ledger and tonight's accounting stream automatically.
Record Cancel
Generate notice
Late notice · Demand for payment · Non-renewal — merge-filled from the live ledger balance, logged to the resident file.
Generate late notice Cancel
New monthly guest — Step 3 of 4: Billing
Monthly on the 1st · $650/mo lot rent
Move-in Aug 12 → first invoice prorated: $419.35 (20 nights)
Card on file: Visa ••7730
☑ Enroll in autopay (1st of month)
☑ Email + text receipt
Continue → Lease & e-sign Back
12-month lease · Lot 22 · $650/mo · deposit $500 · rules & regs attached
Send for e-signature to: r.chen@gmail.com
Application — Lot 22 (long-term) AWAITING DECISION
Submitted Jul 3 · $45 fee paid · Robert & Lisa Chen + 1 child · 2019 Keystone Montana 34'
2019 (passes 10-year rule) · photos attached · 2 park references ✓
ID ✓ · Proof of income ✓ · Signed consent ✓
Approve → generate lease Conditional Deny
Deny application
Reason (required, logged):
FCRA: denial based on screening auto-generates the adverse-action notice to the applicant.
Deny + send notice Cancel
Water reads — Jul walk
9 of 28 done · next: Lot 14
Last read: 4,545 gal (Jun 28)
gal
Usage: 437 gal · charge $48.07 → bills Aug 1 automatically
📷 Photo Save → next lot
Read is 3.2× the trailing average. Held in the exception queue — nothing bills until reviewed.
EXCEPTION Review laterDelinquency
Portfolio · July 6, 2026
| Resident | Lot | Balance | Aging | Late fees | Flags | |
|---|---|---|---|---|---|---|
| Miguel Torres | 22 | $1,389.40 | 62 days | $75 applied | EVICTION PATH — PARTIALS BLOCKED | Demand notice |
| J. Whitfield | 19 | $611.00 | 34 days | $32.50 applied | Late notice |
Late fees post automatically (5-day grace, 5%). Cash-at-retail from a flagged resident routes to suspense, not the ledger.
Demand for payment — Miguel Torres, Lot 22
“You are hereby notified that rent and charges totaling $1,389.40 are past due. Payment in full is required within the period required by law…”
Merge-filled from the live ledger. Have your attorney approve the template for your state.
Send & log Cancel
Sarah Mitchell RESIDENT VIP
sarah.m@gmail.com · (512) 555-0184 · 2021 Airstream 27' · 1 dog · Occupants: Tom ✓, Emma (nudge running)
- Jul 1💳 Autopay $698.20 — July rent + water
- Jun 4📞 AI Front Desk: guest passes for the 4th — resolved, summary attached
- May 12📄 Lease renewed through May 2027 (e-signed)
- Mar 2✉️ Broadcast: laundry-room closure — opened
- 2024🏕️ 3 weekend stays → seasonal → resident
✉️ Message 📞 Log call + Note
Message Sarah
Via: Email + SMS ▾ · Template: none ▾
Sends as Sunset Pines; threads on this timeline; any staff member sees the reply.
Send Cancel
Seasonal / long-term pipeline
Sunset Pines · 11 open leads
Inquiry (4)
AI-PARSED
Contacted (3)
Waitlist (3)
Notify next
Offered (1)
Won lead → reservation or application with zero re-entry.
Triage queue 3 WAITING
Voicemails, unparsed emails, walk-in notes
“Hi, this is Kathy Dunn, we're looking for a monthly spot starting next week, 32-foot fifth wheel… 830-555-0141.”
Create lead → monthly Not a leadFwd: “rates?? for winter also do u have propane” — no dates, no rig. AI drafted a reply asking for both.
Create lead + send draft Edit draftAI-drafted reply
Hi! Winter monthly rates start at $650 + metered electric. We do have propane on site. What dates are you thinking, and what are you towing? — Sunset Pines
Send Close
Sunset Pines Holdings LLC INTEGRITY ✓
June 2026 close · entity 3 of 15 · statements →
- ✓Bank rec — Frost operating (auto-matched 96%)
- ✓Stripe payouts decomposed & matched (14/14)
- ⚠2 exceptions to resolve
- ✓Daily integrity check green (platform ↔ ledger)
- ○Lock period — blocked until exceptions clear
Lock June
Exceptions — Sunset Pines Holdings 2 OPEN
| Age | Type | Detail | Amount | |
|---|---|---|---|---|
| 2d | UNMAPPED CODE | New charge code “firewood-bundle” (6 events queued) | $142.50 | Map → post all |
| 1d | LOCKED PERIOD | Refund dated May 28 — May is locked | $85.00 | Post to June w/ flag |
Resolutions are audited. Exceptions older than 7 days escalate.
P&L — June 2026
Sunset Pines Holdings · ACCRUAL CASH · parks side-by-side
| Sunset Pines | Cedar Flats | Combined | vs Jun '25 | |
|---|---|---|---|---|
| Transient revenue | $38,204 | $21,110 | $59,314 | +8.2% |
| Lot rent (monthly) | $18,850 | $9,375 | $28,225 | +4.1% |
| Utility recovery | $1,982 | $1,014 | $2,996 | +11% |
| Processing fees | ($1,644) | ($902) | ($2,546) | — |
| Repairs & maintenance | ($4,310) | ($6,890) drill | ($11,200) | +64% |
| Net operating income | $31,778 | $12,404 | $44,182 | +6.9% |
Toggle ACCRUAL/CASH above — same journal, two views. Click “drill” on the R&M spike.
R&M — Cedar Flats · June
GL detail (3 entries):
Jun 18 · Joe's Septic — $5,200 · bill #2214 →
Jun 09 · Hill Country Electric — $1,240
Jun 03 · Ace Hardware (card) — $450
Every automated line links to its source bill, reservation, or payout.
Close
Bills — needs review 2
bills-sunsetpines@… · vendors changed nothing
Invoice #2214 · due Jul 20 · → Repairs & Maintenance · Cedar Flats · W-9 ✓
Approve → pay ACH Pay by mailed check Edit coding
Recurring ~$2,800 expected · flagged, not auto-coded · → Utilities · Sunset Pines
Review line detail
Pay by mailed check — Joe's Septic
Funding: Frost operating (Sunset Pines Holdings) · Partner prints & mails · arrives ~5 business days · tracked
Queue check Cancel
Welcome back, Robert
6 investments · Smith Parks Capital
| Deal | Invested | Ownership | Distributions | Cash-on-cash | |
|---|---|---|---|---|---|
| Sunset Pines RV Resort | $100,000 | 4.2% · Class B | $27,300 | 9.8% | Capital stmt |
| Cedar Flats MHC | $75,000 | 3.1% · Class B | $16,900 | 8.4% | |
| Blue Heron RV Park | $50,000 | 2.8% · Class A | $11,250 | 10.0% |
Documents: operating agreements, K-1s, capital statements. Numbers come from the books that run the properties.
Capital account — Sunset Pines SPE
Opening (1/1/26): $91,400
+ Contributions: $0
+ Allocated earnings (est.): $4,120
− Distributions: $5,600
Closing (6/30/26): $89,920
Generated from the entity's journal — the same numbers your K-1 preparer gets.
Close
Q2 2026 distribution — Sunset Pines SPE DRAFT
Distributable cash: $62,000 (from the entity's books) · operating waterfall
| Tranche | Rule | Amount | Remaining |
|---|---|---|---|
| 1 · Preferred return | 8% cumulative on unreturned capital → LPs | $41,200 | $20,800 |
| 2 · Split | 65% LP / 35% GP | $13,520 / $7,280 | $0 |
Approve & notify 22 LPs ← LP view
| Month | Monthly '26 | Transient '26 | Mix Δ vs '25 |
|---|---|---|---|
| Apr | $27,800 | $48,100 | +3.2pts monthly |
| May | $28,225 | $55,900 | +2.8pts |
| Jun | $28,225 | $59,314 | +2.1pts |
You lost 2 monthlies in June but transient ADR is up 11% — net revenue +6.9%. Save this report? Schedule it?
Reply: “save it, email me on the 3rd”
Front Desk — Sunday, July 6
Sunset Pines RV Resort · 62 sites (48 transient · 14 leased lots)
| Arrival | Site | Nights | Guest | Balance | |
|---|---|---|---|---|---|
| T. Baker | 7 | 3 | profile | $0 (paid) | Check in |
| M. Okafor | 11 | 2 | profile | $189 due | Send pay link |
| R. & L. Chen | Lot 22 | monthly | application ✓ | prorated $419.35 | Finish setup |
12 OPEN 13 BOOKED 14 LEASED · MITCHELL 15 BOOKED 16 OPEN 17 BOOKED 18 OPEN 19 BOOKED 20 OPEN 21 OPEN 22 LEASED · TORRES ⚠ 23 BOOKED 24 OPEN
A lease places a hold on its site — a resident's lot can never double-book. Click a leased lot.
+ New reservation + New monthly guest Intake queue (3)